Compile the procedure and related services; manage quotations and required documentation.
WEBAPIX · CUSTOM HEALTHCARE SOFTWARE
Surgical coordination in one system. From the first quote to follow-up.
Operating room availability, appointments, quotations, documents and coordination tasks in one connected workflow, designed around your healthcare organisation.
ONE COORDINATED WORKFLOW
Surgical scheduling is more than a calendar. It takes coordination between people, capacity, quotations and tasks.
Every key step in surgical coordination, in one place
Reduce disconnected records and give teams a clearer view of the process. Features are tailored to each healthcare organisation.
01
Operating room capacity planning
View operating rooms, facilities, available time slots and planned procedures as part of one capacity-planning process.
02
Appointments and bookings
Coordinate dates, bookings and capacity for planned surgical procedures.
03
Detailed quotations
Manage procedure fees, examinations, additional services and related documents.
04
Digital quote acceptance
Track quotation delivery, acceptance status and associated records.
05
Case management and tasks
Coordinate owners, appointments, checklists and tasks before and after a procedure.
06
Integrations and permissions
Plan connections with existing records and tailor access to user roles.
A connected process at every stage
From the initial quotation through to post-operative coordination, each administrative stage can be connected.
Quotation and preparation
Appointment and capacity planning
Check facility and operating room availability, plan time slots and coordinate bookings.
Confirmation and administration
Send quotations, track digital acceptance, manage statuses and related financial documents.
Pre-operative coordination
Review responsible people, examinations, appointments, tasks and checklists.
Completion and follow-up
Track post-operative coordination tasks, administrative follow-up and completion statuses.
The details that matter in daily coordination
A calendar alone is not enough. The real value lies in connecting the operational details.
Manage facility and operating room availability, planned and emergency time slots, exceptions and bookings. The aim is to give the coordination team a clear view of capacity and appointments in one place.
Handle detailed procedure quotes, additional services, PDF documents, digital acceptance, payment requests and related processes. Keep the administration linked to the relevant case.
Bring together case managers, communications, appointments, internal notes, tasks and statuses. Checklists can help teams track essential steps before and after a procedure.
Organise case documents and patient information, plan automated notifications and connect to existing healthcare records where appropriate.
Not just for IT. For the whole coordination team.
Different roles need different views of the same process. A tailored system can support each of them.
- OPERATIONS
For surgical coordinators
Keep track of appointments, bookings, physician and operating room information, active cases and next steps.
- FACILITY MANAGEMENT
For managers
Monitor capacity, planned procedures and bookings more clearly, with reporting and export options.
- PATIENT SERVICES AND ADMINISTRATION
For coordinators and administrators
Handle quotes, documents, patient communications, financial administration and preparation as part of one process.
Not a disconnected application. A system designed around existing operations.
Healthcare IT environments can be complex. Surgical coordination is most useful when it retrieves the right information from the right systems, rather than forcing staff to enter the same data in multiple places.
Potential integration points: patient administration and hospital systems, API-based data exchange, document and financial workflows, and notifications. Access can be based on roles, with options for two-factor authentication.
We define integrations, required modules and data-protection requirements in advance, based on the specific healthcare environment.
Frequently asked questions before implementation
Every healthcare organisation coordinates surgery differently. These are useful questions to discuss first.
Related solutions
Surgical scheduling connects appointment availability, resources and the wider patient journey.
LET'S DESIGN YOUR SURGICAL COORDINATION SYSTEM
What if every step of surgical coordination worked together?
Tell us about your existing workflows, bottlenecks and daily challenges. We'll explore how a tailored digital solution could help your organisation.