WEBAPIX · PROCUREMENT WORKFLOWS
Make every purchase request easy to track.
Stop chasing approval emails. Manage requests, responsibilities, budgets, multi-level approvals and purchase orders in one connected system.
FROM REQUEST TO PURCHASE ORDER
Purchasing shouldn't depend on who remembers the last approval email.
Clear ownership and status at every step
Custom procurement workflows tailored to your organisation's roles, approval rules and budgets.
Structured purchase requests
Record requested items, reasons, locations, departments and responsible people.
Multi-level approvals
Route requests through local and central approvals, with named approvers and clear status updates.
Budget management
Link requests to cost centres, budgets and the organisations funding them.
Quotes and suppliers
Keep track of suppliers, requested items and prices as you prepare a purchase.
Purchase order management
Create purchase orders and related documents from approved requests.
Notifications and audit trail
Track email notifications, status changes and the history of each request.
A procurement process from start to finish
Clear responsibilities, fewer manual hand-offs and decisions you can trace.
Submit a request
Record the product or service required, quantity, responsible person and cost centre.
Local approval
Route the request through the approval steps defined by your organisation.
Quotes and supplier review
Collect supplier details, prices and quotations and link them to the request.
Central approval
Check the required approval levels and available budgets.
Place and track the order
Generate purchase documents and follow the request through its next stages.
One process, tailored to everyone involved
Requesters, managers and purchasing teams each need a different view of the same process.
- REQUESTERS
Know where your request stands
Capture the necessary details in one place and follow the progress of your request.
- MANAGERS AND APPROVERS
Make decisions at the right level
Review pending approvals alongside the relevant departmental and budget information.
- PROCUREMENT TEAMS
Less back-and-forth
Manage quotations, suppliers, order items and the full request history in one place.
When purchasing is more complex than a form
Multiple locations, different approval levels and separate funding sources call for one consistent process.
Connect purchase requests with locations, teams, responsible people and cost centres.
Manage local and procurement-manager approvals, track decisions and keep a record of status changes.
Handle purchase forms, net and gross values, budget allocations, suppliers and purchase orders.
Set role-based access, send email status updates and export request data.
Built around your procurement rules, not someone else's
Every organisation handles purchasing differently. The deciding factor might be the location, cost centre, amount or approval level. WEBAPIX can tailor the workflow to those rules.
We define the relevant supplier and order information, user permissions and integrations as part of implementation.
IF PROCUREMENT STILL MEANS TOO MANY EMAILS
Turn approvals into a process you can follow.
Show us how purchasing works in your organisation. We'll help design a digital workflow from the initial request through to the purchase order.